It took me a long time to find something that works for me to organize both my Google calendar(s) and a todo task list together on my Android phone. For the longest time I had set up a makeshift todo calendar in Google, but really the Google Calendar isn’t great at task based items.
I was always hesitant about using Google Tasks because of the lack of integration with Android’s native calendar. It made for 2 separate lists, which adds complexity and resistance.
With the help of 2 apps, I can now combine both calendar items and task items and view them together on one simple list.
The first app is GTasks by Dato. It’s a simple interface that integrates with Google Tasks. It makes for viewing, adding, and checking off new tasks very fast and easy.
The second app is Android Agenda Widget by Everybody All The Time. This hooks into both the Android calendar and GTasks and displays a complete list of items on one of my home screens. Both appointments and tasks display in one merged list for a very easy view of the day’s items. And each item can be clicked on and managed with only the one click. Very simple.
For the longest time, I kept a paper notepad with me at all times. It’s a good practice to carry a notepad for when it’s not possible to access the phone or computer. But I was finding that I didn’t efficiently get items off the paper list and into the calendar(s). And I was probably using it more because it was easier than entering something on my phone. But now with GTasks, it’s very easy (and faster) to enter the item right into the app on the phone. So now the paper notepad is just in case of an emergency (and not an extra step).
When I’m at the computer, everything is synced seamlessly. So there are no duplicate or conflicting lists to deal with.
There is one small thing. Google Tasks doesn’t allow for recurring tasks. I saw a feature request thread on their forum and they said that they are going to be working on it. Once that’s in place, my system is complete. Until them, recurring tasks/reminders still have to live in a Google calendar (not task list).